How to Prepare for Housekeeping/ Annual Inspection
Annual Recertifications
Annual Recertification Non-compliance with either program will result in termination from both programs and the termination of your lease.
SECTION 8 PROJECT BASED VOUCHERS
Section 8 Vouchers must be recertified annually with the Public Housing Authority so that each resident may continue to qualify for a federal subsidy.
TAX CREDIT
Continuing compliance with Section 42 tax credit regulations requires that you complete an annual recertification with the site staff.
Inspections for the Public Housing Authority Section 8 Voucher are performed on an annual basis.
Inspections By Site Management
Management may conduct a unit inspection for any of the following reasons:
Housekeeping Unit Condition
Suspected lease violation
Preventive maintenance
Routine maintenance
There is reasonable cause to believe an emergency exists
Required HQS inspection – (scheduled every two years and as required for all voucher recipients).
UPCS inspections will be performed annually to ensure the unit is maintained in decent, safe, and sanitary conditions in compliance with state housing agency requirements if applicable.
Inspections by governmental agencies or ownership/syndication partners to include state monitoring agencies, financial institutions, and syndicators.
Housekeeping inspections will be conducted on a bi-annual basis. If the unit inspection results in discovery that the apartment is not maintained in a decent, safe and sanitary manner, the resident will be issued a lease violation. A re-inspection will be conducted within 30 days to confirm that the resident has complied with the requirement to abate the problem. Failure to abate the problem or allow for a re-inspection is considered a violation of the lease and may result in termination of tenancy.
Management will provide notification in writing at least 48 hours in advance of any inspection. Residents are not required to be present for unit inspections. If it is determined by management that needed repairs went unreported by the resident and/or were caused by the resident’s household and/or guests, the resident will be financially responsible for such repairs and lease violations may be issued.
How to Prepare for both Housekeeping and Annual Inspections
When a resident moves into a housing unit, everything has been inspected, cleaned, and repaired. It is the resident’s responsibility to practice good housekeeping skills to keep it that way. Good housekeeping will prevent pest infestation and ensure that all unit inspections will yield passing scores. A short list of good housekeeping practices follows below:
Residents should not put grease down the sink.
Residents should clean pots, pans, the stove, and oven each time they are used.
Residents should clean the toilet at least twice a week, and the bathroom floor, shower, and bathtub every week. Tubs and showers should be clean and free of excessive mildew and mold. The lavatory should be clean. Residents should not flush toys, grease, sanitary napkin products, paper towels, sanitary wipes, or wash cloths down the toilet. Residents will be charged drain clearance fees for these damages and they can be quite costly especially if other units are affected.
Residents should keep garbage cans covered. Plastic bags inside the can should be utilized to avoid bad odors. Cans should be washed and disinfected weekly.
Residents should thoroughly clean their stove and vent hood weekly. When cleaning stoves, a non- abrasive cleanser should be used. Stove racks, vent hood filters and ovens should be cleaned as needed. Grease build up in the stove burner drip pans and the vent hoods should not be allowed to accumulate since this presents a fire risk.
Residents should keep the kitchen sink clear and free of all dishes.
Residents should keep counter top appliances such as blenders, toasters, and microwave ovens clean.
Residents should store all cookies, crackers, cereal, etc, in covered, air tight containers.
Cabinets-Should be clean and neat, cabinet surfaces and counter tops should be free of grease and spilled food.
Residents should sweep floors weekly and mop with appropriate floor cleaners. Paste wax should not be used. Floors should be clean and dry and free of soiled clothing and laundry.
Windows should be clean with blinds intact and not broken in any way.
Heater/AC and water heater closets shall not be used as storage and should be free of clutter.
Residents should wipe down any dirty walls with warm water and a cloth. Walls should be free of dirt, grease, holes, cobwebs, and fingerprints.
Residents should use the proper wall hooks for hanging decorative items or pictures. Molly bolts should not be used.
Entire Unit- Should be free of rodent and insect infestation and pet excrement.
Flammable materials should not be stored inside the unit in closets or utility rooms.
Exterior Areas- Residents should keep front and back areas clean at all times. Interior furniture should not be placed on exterior porch areas. Cigarette butts, or trash, scattered outside can result in clean-up damage charges being assessed to the resident. Grease should not be dumped in the grass outside the resident’s unit. This also could result in damage charges being assessed to the resident. Exterior walls should be free of graffiti.
Laundry Areas- Should be clean and neat; lint should be removed from dryers after use.
Questions? We’d love to help!
Give us a call, or send us a message below, and we’ll try to help you navigate through our conversion to RAD.
HOURS OF OPERATION
